Digitized Documents: Better for the Environment and Your Office

Businesses value the importance of environmental stewardship more than ever. According to a recent study by McKinsey & Company, more than 50 percent of executives believe sustainability is very important to their organization. A paperless office is one way to increase a company’s sustainability. Digitizing your documents through a document management solution eliminates paper from your business processes, replacing them with digital versions. Working with documents in digital rather than paper formats will reduce your company’s environmental impact, while offering benefits to your business as well, making it a win-win proposition. 

Using less paper is obviously beneficial for the environment; that’s a no-brainer. Less paper used means:

• fewer natural resources required to produce paper
• lower greenhouse gas emissions produced during transportation
• less energy used to create and work with paper documents
• less paper waste ending up in landfills

Simply working with documents in digital form is a huge step toward corporate sustainability, and it makes a positive impact on your company’s reputation among employees, job candidates, and clients. 

What might be less obvious is how going paperless and utilizing digitized documents can improve your business processes. Let’s face it, working with paper documents is hardly the most efficient way to do business. They’re easy to misplace or misfile, clutter your office space, make collaboration challenging, limit employee access to information, and present security risks. On the other hand, with your documents digitized and stored electronically, you’ll eliminate these hurdles, improving efficiency and productivity. Digital documents are stored filed and stored electronically, don’t take up valuable office space, can be worked on simultaneously by more than one person, can be immediately accessed from anywhere, and are easier to keep out of the wrong hands. Switching from paper to digitized documents does not require sacrifices on your company’s part for the sake of the environment, while providing more efficient business processes.

To learn more about our document management solution and how digitizing your documents will make life easier for you and your employees, contact us today.

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